Information moves faster and its reach is more widespread than at any time in history. Audiences—your clients, competitors, business colleagues and community in which you operate—participate in the 24/7 news cycle and expect transparency in real time. The lightning-fast movement will also include stories that involve your brand. Whether those stories posted by your organization and its supporters and are intended to build and celebrate your brand, or are negative and, for some unfortunate reason meant to undermine the perception and value of your brand, it is imperative that business owners and leaders take a proactive stance and manage information related to your entity as well as potential audience reactions to that information.

Staying out in front of the buzz about your business that’s pinging through the echoverse is essential, primarily because the potential for the appearance of unflattering information, that may or may not be true, is possible. The last thing you want is for a public relations crisis to land in your lap and create a five-alarm fire that forces you into a reactive rescue mission that can only leave you in a position of weakness, no matter how quickly and expertly you quash it. You will no doubt agree that having the luxury of shaping your brand stories and eliminating the need to control a crisis is the best defense? You may already have guessed that creating and presenting relevant and timely information is how the war can be won.

Online search and social listening

The potential for attacks on a business entity is worrisome and the aggression can be persistent. Arguably, the expansion of Artificial Intelligence powered automation has intensified the ability for bad actors to launch dirty tricks campaigns: some may originate from a particularly vicious competitor, or an unknown hacker may enjoy bringing trouble to the life of another human being. The first pillar of reputation management is maintaining consistent awareness. Business owners and leaders who fail to regularly monitor what is being said about their entity and note the prevailing tone of opinions expressed could be doing their brand reputation a disservice. Monitoring the prevailing sentiment is ideally an ongoing practice that informs you of what your customers and other stakeholders say about your brand. About every three months, it will be useful to search your name and the company name, plus your city, in engines such as Bing, Google and Yahoo and read what the AI summary or other search mechanisms reveal about you and your brand.

Quick response to customer complaints found on social media platforms must express empathy and offer a practical solution; apologize and offer your side of the story and make amends when possible. If a customer offers criticism (that might be constructive, BTW), address the matter. Disparaging rumors directed at your business must be met with a polite but firm, discreetly phrased but truthful, clarification. If you see that your business has been reviewed in an excessively negative and/or inaccurate way, contact the reviewing site and request that the offending post be removed.

Brands are also turning to social media user comments for market and consumer info when trends and other marketplace developments evolve too quickly for traditional research methods to keep up. Social listening tools like Talkwalker use AI to pull specific brand insights from the vast quantities of data available on social media platforms, in real time. Social listening, another manifestation of that practice, tracks online comments made about your brand, industry and competitors across social media platforms. From an analysis of those comments, a the big picture will emerge of the unfiltered perceptions that your customers, prospects and others have about your brand. Social listening can also capture developing trends that are bubbling up and indicate where opportunities (or risks) that impact your entity are hiding. In short, social listening data can assist all facets of your brand.

Informative and timely content

The second component of your reputation management strategy is investing in your strengths before an emergency develops. Build genuine, search-visible assets steadily, so that when a difficult moment arrives, your reputation has the depth to absorb it. A company that has consistently shown who it is can take a hit that would flatten a competitor with nothing in reserve. That reserve is built in the quiet quarters before a crisis, not during one.

By positioning yourself as a go-to source of useful insights and info, you’ll win audience trust—and that is vital. The quality and timeliness of the information you deliver, whether by text, video, or audio, will enhance your value. Distributing your thought leader content on social media platforms favored by your target audience maximize distribution and help you build a following. You’ll benefit from increased name recognition, eventually acquire trust and influence and, ultimately, you’ll create for yourself a solid brand reputation. Linking your blog and/or newsletter to one or more social media platforms when you publish is a great way to share your compelling content with a wide audience (readers will find my weekly blog at LinkedIn activity/posts.)

Because you cannot manage what you are not watching, those who pay attention to narratives that appear in the digital space or print, whether friendly or unfriendly, are getting reputation management right. A concern caught early on is a conversation; that same concern, if ignored and allowed to fester, is a headline. An effective business leader’s goal is not to respond well to incidents, but to anticipate that, unfortunately, occasional headwinds are inevitable. Building up credibility, which could be expressed as thought leader expertise, client, nurturing colleague or peer relationships and being responsive to any concerns, or participation in community organizations and/or events are the invisible yet powerful and sustainable pillars of reputation management

Thanks for reading,

Kim

Image: Vlada Karpovich